Current Deadlines for Spring 2020 Semester & Exchange Programs; Short-Term Programs traveling between October 2019 and May 2020.Congratulations! We’re delighted that you’ve been accepted to study abroad. Now that you're confirmed, we're looking forward to working with you on your final steps. Before you know it, you'll be off to the academic adventure of a lifetime!
Please note the following: Your acceptance for all study abroad programs is based on your continued good academic and student conduct standing. St. John’s University reserves the right to rescind admission to any study abroad program (including the travel portions of “embedded” courses, such as Global Passport and Dean’s International Opportunities Programs) based on incomplete pre-departure requirements, a change in student conduct standing, or failure to maintain academic status. If you have been found responsible for a code of conduct violation since your acceptance to the program or your GPA is in jeopardy of falling below the required GPA for your study abroad program, it is your responsibility to contact us to determine whether it will affect your participation—the Office of International Education may not learn of the student conduct violation or change in GPA until the end of the semester, and may not be able to inform you of a revoked acceptance until shortly before departure.
Schengen Territory Travel Regulations
U.S. citizens may only spend 89-days or fewer in the Schengen territory within a 180-day period without a visa.
It is your responsibility to closely monitor the days that you spend in the Schengen territory – a useful tool to help with this is the European Commission’s Schengen calculator. Please keep in mind that it is often challenging to secure an entry/immigration stamp when traveling within Europe, therefore you should retain proof of all plane tickets and hotel reservations as proof of the days that you are outside of the Schengen territory. Any partial day that you spend in the Schengen territory, even on a layover in an airport, is counted as a full day towards part of your 89-day limit.
You should also review the United States and Schengen Borders Agreement available from the U.S. Department of State.
Travel for non-U.S. citizens in the Schengen territory is dependent upon your country of citizenship. Non-U.S. citizens need to research whether or not they require a visa to study in the Schengen territory and must email email@example.com to schedule an appointment to discuss your individual situation with an OIE advisor.
Deadline: October 1, 2020 - Determine Whether You Need a Visa
In order to be prepared to submit your visa application and documentation, determine whether you will need a visa for your study abroad program.
For many Short-Term programs, a visa is not required for U.S. citizens – however, it is your responsibility to find out if you need a visa based on your destination country and your country of citizenship.
If your Short-Term program will take place in the Schengen territory, make sure to closely review and comply with the Schengen Territory Travel Regulations explained above.
Visas are often required for non-U.S. citizens. Visa appointments may be difficult to secure, and visa processing may take several weeks. You must request and secure a visa appointment at the appropriate Consulate at least 90 days prior to your departure date.
Discover the World: Europe & Business Programs
Although a visa is not required for U.S. citizens to participate in the Discover the World program, you must closely review and comply with the Schengen Territory Travel Regulations explained above.
Your rotation assignment email will include the dates of your specific rotation, and the number of additional days you may be in the Schengen territory. Please note that Italy and France are in the Schengen territory and Ireland is not in the Schengen territory. It is your responsibility to closely monitor the days that you spend in the Schengen territory.
It is not possible for U.S. citizen students to secure a visa to participate in a Discover the World program, therefore you cannot plan to spend more than one week in the Schengen territory within the 90 days prior to or after the Discover the World program.
Most students who are not U.S. citizens will need to secure two visas to study abroad on the Discover the World program: (1) an Irish visa, and (2) either a French or Italian visa. Please contact firstname.lastname@example.org as soon as you confirm for the program and no later than March 1, 2019 to discuss your next steps. Travel for non-U.S. citizens in the Schengen territory and Ireland is dependent upon your country of citizenship. All non-U.S. citizens will need to meet with OIE to discuss their individual situations.
Discover Italy Semester Programs
A student entry visa is required for all programs where students will study for the full semester in Rome.
The good news is, we're here to help! See the Apply for an Entry Visa page for more details on the visa application process and don't forget to book an appointment to speak to an OIE team member who'll help review your application!
Securing an Italian visa is your first step to comply with Italian immigration regulations. You will also need to apply for a Permesso di Soggiorno (Permit to Stay) to register your visa and your presence in Italy. The Permesso di Soggiorno application process will affect the dates that you are able to travel outside of Italy. Please closely review the last two pages of the Italian Visa Application Checklist posted on the Apply for an Entry Visa page for an explanation of these independent travel regulations.
Any independent travel that you may undertake in the Schengen territory either before or after the validity dates of your Italian visa, are governed by the Schengen Territory Travel Regulations explained above.
Exception: A student entry visa is not required if you are an EU citizen and have a passport from a European Union member country that is valid for at least 6 months after the program end date, which you will use for travel to and during your study abroad program.
Discover France Semester Programs
A student entry visa is required for all programs where students will study for the full semester in Paris.
The good news is, we're here to help! See the Apply for an Entry Visa page for more details on the visa application process and don't forget to book an appointment to speak to an OIE team member who'll help review your application!
Any independent travel that you may undertake in the Schengen territory either before or after the validity dates of your French visa, are governed by the Schengen Territory Travel Regulations explained above.
Exception: A visa is not required if you are an EU citizen and have a passport from a European Union member country that is valid for at least 6 months after the program end date, which you will use for travel to and during your study abroad program. Students who are citizens of a European Union member country (other than France) and participating in a Paris semester program, will need to apply for a resident permit at the local Préfecture upon arrival in Paris.
Important Note About International Travel Prior to Studying Abroad
When you submit a visa application you will be submitting your Passport to the Consulate/visa application center and will not have access to your Passport during the visa processing time, which typically takes between 2 and 6 weeks. Due to the processing time of the Consulates, students wishing to study abroad on a fall 2019 semester program should not plan any travel outside the U.S. from late May until departure in August 2019, until you know the date of your visa appointment and confirm processing time with the Consulate/visa application center.
- A student entry visa is required for all exchange programs.
- Exception: A visa is not required if you are a citizen of the country/region in which you are studying and have a passport from that country that is valid for at least 6 months after the program end date, which you will use for travel to and during your study abroad program.
- Start learning about your visa requirements by visiting the website of your destination country's Consulate. If you have any questions, you can meet with a member of our staff for assistance.
- Once you are accepted by your host university, they will further guide you through the visa application process.
Follow These Steps to Start
- Visa appointments are hard to secure, and visa processing may take several weeks. You must request and secure a visa appointment at the appropriate consulate at least 90 days prior to your departure date (even if this is before you receive your acceptance from the host university!).
- You must start your visa application process the same week you are accepted by your host university.
Additional Considerations for Non-U.S. Citizens
In light of recent changes to U.S. immigration law, the Office of International Education recommends that any non-U.S. citizen students with related questions schedule an advising appointment with the Office of International Student and Scholar Services and OIE.
Non-U.S. citizens will also need Proof of Legal Residence in the United States to re-enter the U.S. at the end of the program: for permanent residents, a Green Card (valid until at least 6 months after the program end date); for international students, a U.S. visa (valid until at least 6 months after the program end date) and a Form I-20 signed by ISSSO prior to departure (valid through date of SJU graduation).
Non-U.S. citizen students cannot secure a visa for their study abroad program without Proof of Legal Residence in the U.S. that is valid until at least 6 months after the program end date. A foreign consulate will not issue you a visa to enter their country if you do not meet this requirements (even if you do not plan to travel directly back to the U.S. after your study abroad program).
Semester Programs Deadline: November 15, 2019
All students in semester programs in Europe are responsible for registering for their own classes and for selecting a minimum of three in-person classes. Discover the World students must take at least one in-person class during each module. Beyond that, you are welcome to add other in-person or online courses.
How will I know when to register?
You will receive an email from our office with full instructions on registering for your fall 2019 Semester classes. This email will include the Course Registration Numbers (CRNs) for all of your approved European courses in order to facilitate your registration process. Students should not look up their European courses online, but should instead only use the OIE "Registration Cheat Sheet" for their European CRNs. OIE will start to distribute Registration Cheat Sheets to confirmed students on March 29, 2019.
When and how can I begin registering?
All of the courses abroad will open for registration in late October (which means they may look closed or filled on UIS until then, but they are simply “offline” until they open for registration). You should take the OIE registration email to your advising dean in order to receive your Priority Registration Number and for follow-up advisement. You will be able to register for your courses abroad in conjunction with the Spring 2020 registration schedule:
- Dates TBD
What if I am taking an online course?
Any students taking online courses are responsible for registering themselves. Students may follow the regular registration process and schedule if your Priority Registration Number opens prior to the first day of European course registration. If you are enrolled in any online courses, you should email the professor to notify him/her that you will be studying abroad and will have a time difference.
What other resources are available?
For general registration guidelines, please refer to the Academics section of your program page. If you have any questions about the registration process, or if you do not receive a registration email, just call our office at 718-990-6105 or email: email@example.com.
Semester Course Descriptions:
View course descriptions for all of the courses offered abroad by visiting the program webpages. If you would like to add or drop courses, or if you have any questions about the courses you signed up for, please feel free to contact our office via email (firstname.lastname@example.org) or at 718-990-6105.
All students who wish to take a language course abroad are required to receive approval from the Department of Languages and Literatures prior to departure.
Book lists for OIE programs are different from book lists for courses on the New York campuses. Do not contact the book store in New York to verify your textbook requirements. Please make sure you check the book list for your program before departing for your semester abroad and arrive with all of the required textbooks at the start of your program. Textbooks cannot be purchase in Europe, and due to customs regulations cannot be shipping to Europe.
Booklist - WES Spring 2020.pdf
Booklist - Discover Italy Spring 2020.pdf
Booklist - Discover France Spring 2020.pdf
All confirmed students participating in a Short-Term study abroad program will be registered for their course(s) by the Office of International Education.
The academic calendar for semester programs abroad is different from the calendar for the New York campuses. Please note: students may not arrive late or depart early from programs. Do not make any travel plans for you or your family over weekends or breaks prior to your arrival abroad. You will be provided with a final Academic Calendar shortly after arrival to account for make-up classes, excursions and immigration related appointments.
Program dates and itineraries with be posted on the individual program webpages.
Outbound Exchange Students
Program dates will be confirmed by your Host University after acceptance. To start, review the academic calendar link posted on your individual Exchange program webpage.
Deadlines for each online form for each program are posted within your online study abroad student portal.
After completing the confirmation process, all students must complete the designated forms below in order to participate in a study abroad program.
Required Pre-Departure Forms are available through your online study abroad student portal.
- Arrival Flight Itinerary Form (All Programs)
Provide us with your flight information so that we know when to expect your arrival on your program arrival date. Be sure to cross-check your itinerary with your program’s required arrival and departure dates and times before booking!
- Roommate Questionnaire (All Programs except the Exchange Program)
This survey will help us place you with a suitable roommate or roommates. If there is someone that you already know you would like to room with, please indicate that on the form, as well. You will learn your roommate assignment upon arrival in your study abroad location.
- International Phone Number Form (All Programs)
All students are required to have a cell phone that will work in their host country and remain charged and on at all times in case of an emergency. You must be able to make make or receive a phone call in case of emergency via a regular voice call. Being able to place a call through WhatsApp or other app that works on WiFi or data is not sufficient. Students are not required to have a data roaming plan. Study abroad students are required to submit the cell phone number you intend to use abroad prior to departure, just to ensure we have a way to reach you (and vice versa) in the event of urgent issues or emergencies. You can re-submit the form again later to update your number if you make a change while you're studying abroad. In addition, having a cell phone that works internationally is a great way to communicate with all of your friends in the program and a necessity in emergency situations. Review the "Make International Cell Phone Arrangements & Submit Your Study Abroad Phone Number" tab for more information about using your U.S. cell phone abroad or making international cell phone arrangements.
- Exchange Program Accommodation Form (Exchange Program Only)
All Programs: November 15, 2019
When can I access the course?
Once you are approved to participate in an upcoming Spring, Summer or Fall 2019 study abroad program.
What does the course entail?
This online OIE Orientation course is comprised of 8 learning modules. It will take 1-2 hours to complete, but you don’t have to finish it in one go. With that said, you must complete each learning module with a perfect score (100%!), but don’t worry: you can take each quiz as many times as you need in order to master the material and get everything right. Please note, if you get a 100% score on a quiz then re-take it and receive a different score (example 80%), it will override your first score of 100%.
How do I access the course?
The online OIE Orientation course is available in your online study abroad student portal under "Assessments."
Required Document Review Session Appointment Booking: September 25 to October 15, 2019
Discover Italy and Discover France Semester Programs
- All Paris and Rome Semester program participants are required to attend a Required Document Review Session. OIE will review your visa application and other pre-departure requirements during this time.
- More details for the Required Document Review Sessions are posted on the Apply for an Entry Visa page.
Discover the World Programs
- All Discover the World program participants are invited to attend a Required Document Review Session to check that your pre-departure requirements are complete! These requirements include: that you have submitted all of your online forms, completed the OIE Orienation course, attended a Cultural Mentorship Workshop, booked your flight, and secured your visa (if needed).
- Most students who are not U.S. or EU citizens will need to secure two visas to study abroad on the Discover the World program: (1) an Irish visa, and (2) either a French or Italian visa. Please contact email@example.com as soon as you confirm for the program and no later than March 1, 2019 to discuss your next steps. Travel for non-U.S. citizens in the Schengen territory and Ireland is dependent upon your country of citizenship. All non-U.S. citizens will need to meet with OIE to discuss their individual situations.
- All Short-Term program participants are invited to attend a Required Document Review Session to check that your pre-departure requirements are complete! These requirements include: that you have submitted all of your online forms, completed the online OIE Orientation course, attended a Cultural Mentorship Workshop, booked your flight, and secured your visa (if needed).
- Please visit your designated program page and the Apply for an Entry Visa page to help determine whether you need a visa. Visas are almost always required for non-U.S. citizens.
- All Exchange program participants will need to meet with our Assistant Director of Inbound Programs and Exchanges, Karen Gilmartin, to review your Host University application and check that your pre-departure requirements are complete! Follow this link to book an Exchange Program Advising Appointment with Karen.
- These requirements include: that you have submitted your Host University application, submitted all of your online forms, completed the Blackboard course, attended a Cultural Mentorship Workshop, booked your housing, booked your flight, secured your visa, and registered for classes at your Host University.
Deadline: November 15, 2019
A unique element of St. John’s study abroad, the Cultural Mentoring Program (CMP) does more than help students get the most out of their experience abroad. It also trains them to adapt to and understand new perspectives—a major step in being prepared for a future where they might live and work with people from anywhere in the world, or one where they might work abroad themselves.
Though students may notice differences in the CMP for semester and faculty-directed programs, the program begins for all students during pre-departure activities in New York—or, for visiting students, during activities held online—and serves as a foundation for future sessions while abroad. The initial session will engage the underlying cultural assumptions we bring to bear on our experiences, preparing students to better understand the differences they may notice abroad. Students will also begin to set academic, personal, and career goals for their time away. In particular, the CMP will help students:
- Learn the basics of intercultural communication.
- Develop an ethnorelative mindset, with an emphasis on enhanced intercultural sensitivity.
- Cultivate an informed consciousness of cultural diversity & different communication styles.
- Minimize and manage culture shock
- Avoid unnecessary risk taking by learning to identify and handle challenging situations that may happen abroad.
- Foster a greater empathy for migrants within the Catholic and Vincentian tradition (for students in the Discover the World: Europe program, which focuses on the theme of migration).
Cultural Mentorship Program Workshops: Queens
|Monday, March 30, 2020||1:50pm-3:15pm||D'Angelo Center 406|
|Monday, April 6, 2020||1:50pm-3:15pm||D'Angelo Center 406|
|Thursday, April 16, 2020||1:50pm-3:15pm||D'Angelo Center 406|
|Tuesday, April 21, 2020||2:15pm-3:40pm||TBA|
|Monday, April 27, 2020||1:50pm-3:15pm||D'Angelo Center 406|
|Friday, May 1, 2020||9:05am-10:30am||TBA|
|Monday, May 4, 2020||1:50pm-3:15pm||D'Angelo Center 406|
|Tuesday, April 14, 2020||2:15pm-3:40pm||DAS 212|
|Monday, April 27, 2020||1:50pm-3:15pm||DAS 212|
When looking for flights on your own, St. John’s University strongly recommends that you do not book any flight that is operated on an airline that is in bankruptcy proceedings. For example, AirBerlin recently ceased operations. Airlines in the bankruptcy process may not honor plane tickets for future flights.
We strongly recommend that you do not purchase non-refundable tickets, and encourage you to purchase trip cancellation insurance in the event that you are unable to participate in your program due to last-minute changes in your situation, for example, family emergencies, a change in academic status or inability to secure an entry visa in time for the program.
Departure and Arrival Times
When to arrive at the airport in U.S.:
When selecting the time your flight will depart, remember that you need to arrive at the airport in the U.S. (e.g., JFK) at least three hours prior to the flight time!
- Arrival Time - Students need to arrive on campus by 8:00pm on the date of arrival. Plan at least two hours to go through immigration, collect your bags and travel to your program location.
- Return to U.S. Departure Time - Students need to depart campus by 8:00am on the date of departure.
- Arrival and Departure Times will be posted on your individual program webpage.
Deadline: Varies by Program
All Programs – Must complete confirmation process first
Discover the World Participants – you need to be assigned your rotation prior to booking your flight.
Purchasing an international plane ticket can be an expensive proposition, but planning ahead can help to lessen the hit on your wallet. Here's what we suggest:
Global Passport Program:
November 1, 2019 - for Fall 2019 participants traveling in January
- March 1, 2020 - for Spring 2020 participants traveling in May
The Office of International Education will be arranging group flights for all of the Global Passport Program participants. Flight booking details will be emailed to you explaining how you can select your flight and make the payment arrangements online.
Flight details are also posted on the Global Passport Program page.
Short-Term Programs (except for Global Passport)
Don't book your flight until OIE informs you whether or not the program will run!
If your program is confirmed to run, you will receive a "green light" email from OIE that will outline your next steps - including flight booking information. Do not book your flight until you receive this “green light” email.
Discover Italy and Discover France Semester Programs: November 15, 2019
Discover the World Programs: November 15, 2019
If a flight is required to submit your visa application, then you must purchase your flight before the date of your visa appointment.
Discover the World students cannot book flights until their rotations are assigned.
When thinking about independent travel before, after or during the Discover the World program, there are important travel regulations we would like to bring to your attention. U.S. citizens may only spend 89 or fewer days in the Schengen territory within a 180-day period. Your rotation assignment email will include the dates of your specific rotation, and the number of additional days you may be in the Schengen territory. Please note that Italy and France are in the Schengen territory and Ireland is not in the Schengen territory. It is your responsibility to closely monitor the days that you spend in the Schengen territory – a useful tool to help with this is the European Commission’s Schengen calculator. Please keep in mind that it is often challenging to secure a visa stamp when traveling within Europe, therefore you should retain proof of all plane tickets and hotel reservations as proof of the days that you are outside of the Schengen territory. Any partial day that you spend in the Schengen territory, even on a layover in an airport, is counted as a full day towards your 89- day limit. You should also review the United States and Schengen Borders Agreement available from the U.S. Department of State.
Travel for non-U.S. citizens in the Schengen territory and Ireland is dependent upon your country of citizenship. Please contact firstname.lastname@example.org as soon as you confirm for the program and no later than March 1, 2019 to discuss your next steps.
How to Book Your Flight with STA Travel
All St. John’s students participating in a semester-long program are encouraged to book their flight through STA Travel.
STA Travel has created a list of proposed flights for each semester-long program. If you would like to travel with other St. John’s students, it is suggested to book these flights to increase your chances of seeing a familiar face on the plane!
How does the process work?
- Submit a flight booking request through the St. John's University STA Travel booking portal
- Students are responsible for providing STA Travel with their program information through this form.
- Remember to review your Academic Calendar and required departure and arrival times before purchasing your plane ticket.
- Your program must also be confirmed to run, and you must be confirmed to participate in the program.
- Discover the World students are also responsible for providing STA Travel with their rotation.
- STA Travel will respond to your booking request within 1-2 business days
- Please note: You cannot book your flight through the STA Travel Toll Free number or general website.
- An STA Travel Agent will then send you an itinerary with instructions on how to contact STA Travel to pay for the flight. The $25 International Student Identity Card (ISIC) will be automatically added to the cost of your plane ticket at the time of booking. STA Travel will mail your ISIC card to you.
- Once your payment has been made, your flight will officially be booked and STA Travel will email you an electronic version of your ticket.
Book early, as rates will be subject to change without warning!
As an added bonus, Western Europe Semester students who book their flights through the STA Travel booking portal by November 15, will receive a $25 discount on their plane ticket in the form of a free ISIC card!