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Apply For An Entry Visa

Current Visa Information is Posted for Fall 2019 Semester & Exchange Programs; and Short-Term Programs traveling between May and August 2019.

 

Rome & Paris Semester Programs: Attend a Required Document Review Session between March 14 and May 1, 2019

All other programs: Determine whether you need a Visa by March 1, 2019


Securing your visa is your first step towards learning how to take the initiative to navigate Consulate requirements.  This is a great way to begin developing key skills and competencies that will carry with you not only during your study abroad program, but throughout your career.    

Visa Application Process

All students are responsible for submitting their visa applications directly to the Italian consulate in NYC or the VFS Global Center (for France). Please remember to schedule your visa appointment ASAP as appointment slots fill up very quickly! Your visa appointment between May 22 and June 25, 2019 to provide the consulate with sufficient time to process your visa and return your passport with affixed visa prior to departure. 

To begin, click your country of visa application below and read the instructions carefully!  If you do not secure the required visa(s), for any reason, you will be unable to participate in the study abroad program. 

Important Note about International Travel Prior to Studying Abroad:  Due to the processing time of the consulates, you will most likely receive your passport with affixed visa 2 to 6 weeks after your scheduled appointment with the Italian Consulate in NYC; or 6 weeks after your scheduled appointment with the VFS Global Center for France. Students wishing to study abroad on a fall 2019 semester program should not plan any travel outside the U.S. from mid-May 2019 to departure in August 2019, until you know the date of your visa appointment and confirm processing time with the Consulate or VFS Global. 

If you are a U.S. citizen, and have already booked international travel, you may be able to apply for a second U.S. passport for this trip. Here are instructions on how to apply for a second U.S. passport. If you would like to apply for a second U.S. passport you must contact studyabroad@stjohns.edu to discuss this option prior to April 1, 2019. 
Additional Considerations for Non-U.S. Citizens

In light of recent changes to U.S. immigration law, the Office of International Education recommends that any non-U.S. citizen students with related questions schedule an advising appointment with the Office of International Student and Scholar Services and OIE. 

Required Document Review Session

All students applying for a visa need to participate in a Required Document Review Session for OIE to review your visa application and to receive the verification letters required as part of your visa application documents.  

Sign up for a Required Document Review Session by clicking on “Contact Us” and then “Required Document Review Session.”

Non-U.S. citizens will also need Proof of Legal Residence in the United States to re-enter the U.S. at the end of the program: for permanent residents, a Green Card (valid until at least 6 months after the program end date); for international students, a U.S. visa (valid until at least 6 months after the program end date) and a Form I-20 signed by ISSSO prior to departure (valid through date of SJU graduation). Non-U.S. citizen students cannot secure a visa for their study abroad program without Proof of Legal Residence in the U.S. that is valid until at least 6 months after the program end date.

 

Programs

• Discover Italy: Rome
• Discover Italy: Business (*Update: Confirmed to run on March 21, 2019)
• Discover Italy: Rome Immersion (*Update: Confirmed to run on March 21, 2019)
• Discover Italy: Psychology (*Update: Confirmed to run on March 21, 2019)

Step 1: Schedule an appointment with the Italian Consulate in New York

All students are responsible for submitting their visa applications directly to the Italian Consulate in NYC. Please remember to schedule your visa appointment ASAP as appointment slots fill up very quickly! Review the Italian Visa Application Checklist for instructions on how to book your visa appointment for the Italian Consulate in NYC through their website.

Note: If you will be residing in a state outside of the Italian Consulate in New York’s jurisdiction, you will need to research the visa application requirements of the Italian Consulate in your state’s jurisdiction and have them reviewed by the Office of International Education during your Required Document Review Session. The Italian Consulate in New York’s jurisdiction covers residences in New York, New Jersey (Counties of Bergen, Essex, Hudson, Hunterdon, Mercer, Middlesex, Monmouth, Morris, Passaic, Somerset, Sussex, Union, Warren), and Connecticut.

Step 2: Complete the visa application and collect all required documents for the Required Document Review Sessions between March 14 and May 1, 2019

Please use the Italian Visa Application Checklist as it contains details regarding each requirement, so that OIE can review all of the documents that you will submit to the Italian Consulate for your visa application (this includes your Passport). Follow the Checklist exactly and you shouldn’t have any issues!

Step 3: Provide your completed Visa Application packet for review by OIE during one of the Required Document Review Sessions between March 14 and May 1, 2019

All Rome semester study abroad students are required to schedule an appointment to meet with an OIE advisor between March 14 and May 1, 2019. During the appointment, an OIE advisor will review your completed visa application documents, provide you with the required verification letters, and review your other predeparture requirements.

When scheduling your appointment, please keep in mind that you should have all visa application documents completed and ready to be reviewed by your Required Document Review session date. You should expect to the session to last 30-45 minutes.

Sign up for a Required Document Review Session by clicking on “Contact Us” and then "Required Document Review Session."

Note: You will not be able to receive the verification letters required for your Italian visa application until you have attended a Required Document Review session to have all other visa application documents reviewed.

Step 4: Provide your visa application documents and passport to the Italian Consulate

Attend your scheduled appointment with the Italian Consulate to submit your completed visa application documents and passport.

Step 5: Secure your passport with affixed Italian visa

Passports (with the affixed Italian visa) will be returned directly to you by mail from the Italian Consulate in NYC.  Processing time should be between 2 and 6 weeks. Please confirm processing time during your visa appointment.

Step 6: Complete your Permesso di Soggiorno (Permit of Stay) online application

After you receive your Passport with affixed Italian visa, and before you leave for Italy, you will need complete your Permesso online application. Instructions and important travel related regulations are included on the last two pages of the Italian Visa Application Checklist.

Programs

  • Discover France: Paris
  • Discover France: Biology and Chemistry (*Update: Confirmed to run on March 21, 2019)

Step 1: Schedule an appointment with VFS Global

The French government requires that all students participating in a fall 2019 Paris semester program submit their visa applications directly to a VFS Global Center. You may submit your visa application at any of the following VFS Global Center locations:
  • New York City
  • Atlanta
  • Boston
  • Chicago
  • Houston
  • Los Angeles
  • Miami
  • San Francisco
  • Washington DC 

Step 2: Complete the Campus France registration process

In order to apply for a French student visa for a Paris semester program, you first need to apply for and receive clearance from Campus France (part of the French Government). Documents and Information needed to complete the Campus France Application:
  1. Laptop
  2. A scan of the picture page of your Passport: You should save this on your laptop.
  3. Campus France Acceptance Letter: OIE will provide this to you as a document uploaded to your online study abroad portal. You should save this on your laptop.
  4. Headshot picture: Think about the format of your passport or StormCard picture (front-facing image of your face against a white background, no selfies!), you should take this on your phone and save it on your laptop.
We have created a Campus France Registration Guide to help you complete the Campus France Registration process on your own.

Remember to use Campus France Reference Number Form to submit your Campus France Reference Number (e.g. US19-01723) to OIE no later than April 1, 2019.
  • If you meet this deadline to complete your Campus France online registration, OIE will submit a $190 payment to Campus France for you.
    • **Note: If you miss this deadline, you will need to submit payment on your own to Campus France for either $190 (regular processing: 3 weeks) or $340 (expedited processing: 3 business days), depending on the date of your visa appointment with VFS Global.

Step 3: Complete the visa application and collect all required documents for the Required Document Review Sessions between March 14 and May 1, 2019

Please use the French Visa Application Guide as it contains important tips on how to complete your French visa application, so that OIE can review all of the documents that you will submit to VFS Global for your visa application (this includes your passport).

Step 4: Provide your completed Visa Application packet for review by OIE during one of the Required Document Review Sessions between March 14 and May 1, 2019

All Paris semester study abroad students are required to schedule an appointment to meet with an OIE adviser between March 14 and May 1, 2019. During the appointment, an OIE advisor will review your completed visa application documents, provide you with the required verification letters, and review your other predeparture requirements.

When scheduling your appointment, please keep in mind that you should have all visa application documents completed and ready to be reviewed by your Required Document Review session date. You should expect to the session to last 30-45 minutes.

Sign up for a Required Document Review Session by clicking on “Contact Us” and then “Required Document Review Session.”

Note: You will not be able to receive the verification letters required for your French visa application until you have attended a Required Document Review session to have all other visa application documents reviewed.

Step 5: Secure your passport with affixed French visa

Passports (with the affixed French visa) will be returned directly to you from VFS Global. At the end of your visa appointment, you will receive instructions on how you will be notified to pick-up your passport and visa. It generally takes 6 weeks for visas to be processed and ready for pick-up.

Step 1: Schedule an appointment with the Italian Consulate in New York

All students are responsible for submitting their visa applications directly to the Italian Consulate in NYC. Please remember to schedule your visa appointment ASAP as appointment slots fill up very quickly! Review the Short-Term Italian Visa Application Checklist for instructions on how to book your visa appointment for the Italian Consulate in NYC through their website.

Step 2: Complete the visa application and collect all required documents for the Required Document Review Sessions starting March 27

Please use the Short-Term Italian Visa Application Checklist as it contains details regarding each requirement, so that OIE can review all of the documents that you will submit to the Italian Consulate for your visa application (this includes your passport and proof of legal residence in the U.S.). Follow the Checklist exactly and you shouldn’t have any issues!

Step 3: Provide your completed Visa Application packet for review by OIE during one of the Required Document Review Sessions at least two weeks prior to your Italian Consulate appointment date

All non-U.S. citizens participating in a spring or summer 2019 Short-Term program are required to meet with an OIE advisor at least two weeks prior to your Italian Consulate appointment date. During the appointment, an OIE advisor will review your completed visa application documents and provide you with the required verification letters.

When scheduling your appointment, please keep in mind that you should have all visa application documents completed and ready to be reviewed by your Required Document Review session date. You should expect to the session to last 30-45 minutes.

Sign up for a Required Document Review Session by clicking on “Contact Us” and then “Required Document Review Session.”

Note: You will not be able to receive the verification letters required for your Italian visa application until you have attended a Required Document Review session to have all other visa application documents reviewed.

Step 4: Provide your visa application documents and passport to the Italian Consulate

Attend your scheduled appointment with the Italian Consulate to submit your completed visa application documents and passport.

Step 5: Secure your passport with affixed Italian visa

Passports (with the affixed Italian visa) will be returned directly to you by mail from the Italian Consulate in NYC. Processing time should be between 2 and 6 weeks. Please confirm processing time during your visa appointment.
Most students who are not U.S. citizens will need to secure two visas to study abroad on the Discover the World program: (1) an Irish visa, and (2) either a French or Italian visa.

Most students who are not U.S. citizens will need to secure a Schengen visa from Italy to participate in the CPS Study Abroad Program: Rome, Perugia and New York. (*This program is not yet confirmed to run. The Office of International Education will email all confirmed students once minimum enrollment is met and the program is confirmed to run. Encourage your friends to confirm!)

Please contact studyabroad@stjohns.edu as soon as you confirm for the program and no later than March 1, 2019 to discuss your next steps. Travel for non-U.S. citizens in the Schengen territory and Ireland is dependent upon your country of citizenship. All non-U.S. citizens will need to meet with OIE to discuss their individual situations.